RENTALS

FACILITY RENTALS

FOR FACILITY RENTAL INQUIRIES PLEASE CONTACT DAKOTA: dfrancoeur@byrontownship.org

FACILITY RENTAL FORM

RESIDENT = property taxes are paid to Byron Township

NON RESIDENT = property taxes are NOT paid to Byron Township

GENERAL INFORMATION:

MULTI PURPOSE ROOM #1, Kitchen | 747 square feet

Occupancy: 35 people

Resident Rate: $25/hour

Non-Resident Rate: $37.50/hour

After Hours: +$15/hour

MULTI PURPOSE ROOM #2 | 1090 square feet

Occupancy: 65 people

Resident Rate: $15/hour

Non-Resident Rate: $22.50/hour

After Hours: +$15/hour

MULTIPURPOSE ROOM #3 | 898 square feet

Occupancy: 50 people

Resident Rate: $15/hour

Non-Resident Rate: $22.50/hour

After Hours: +$15/hour

SINGLE ROOMS

COMBINED ROOMS

MULTI PURPOSE ROOM #1, Kitchen

MULTI PURPOSE ROOM #2

MULTI PURPOSE ROOM #3

MULTI PURPOSE ROOMS 1 & 2

MULTI PURPOSE ROOMS 2 & 3

ALL MULTI PURPOSE ROOMS

FACILITY RENTAL FORM

BOOKING / AVAILABILITY

Call the Community Center, stop by, or email Dakota to check on room availability. We accept rental forms a year (to the exact date) in advance. Emailed rental forms are honored as part of the first come, first serve policy. Payment is due at the time of booking.

RENTAL TIME INFORMATION

Rental time requested needs to include any time needed to decorate and clean up before/after your event.
Byron Township Community Center staff will setup and tear down all tables and chairs before/after rental.
Saturday rentals can be booked between the hours of 9:00am—9:00pm.
Weekday rental availability is dependent on our Recreational programming. If we have availability, rooms may only be booked between 3:00pm—9:00pm.
- Business/Professional meetings can be accommodated prior to 3:00pm. Please contact us for more info.
*Sundays are only available to book during the months of May and June for graduation open houses only. We will only book one party for the day. Parties may only be booked between the hours of 1:00pm—6:00pm.

AFTER HOURS FEE

The “after hours fee” is in effect:
- Monday—Thursday: after 8:00pm
- Friday: after 7:00pm
- Saturday: after 3:00pm
- No after hours fee for Sunday OR gym rentals.

MORE INFORMATION / REMINDERS

Room 1 is the only room that comes with kitchen access.
Byron Township Community Center staff will set up all tables and chairs before/after rentals.
The renter is responsible for any and all belongings and trash. The renter must clean up any messes made and sweep floors, as needed.
Garbage cans, garbage bags, brooms, & dust pans are provided for cleanup. All garbage must be taken out to the dumpsters (located out front of the Community Center) at the end of the rental.
Round tables are used for seating. Rectangles are used for food, gifts, decorations, etc.
Tables can seat 6-8 chairs comfortably.

Community Center staff will provide, set up, and tear down all tables and chairs, supply garbage cans, bags, broom/dust pan, and any cleaning products you may need to clean a mess. However, the renter is responsible for cleaning up after their event and leaving the room exactly how it was found.

WHAT IS ALLOWED?

Music at a reasonable level.
Caterer of your choosing.
Bringing your own tables and/or chairs.
Decorations on the walls when used with a clean-removing adhesive. Damaging tape, thumbtacks, and staples are not permitted.
Decorations can be hung from the ceilings by string or another non-damaging method.
Signs outside the rooms, or in the yard of the community center, are allowed the day of the event.
Grilling outside on the sidewalk is okay; renter is responsible for their own equipment and supplies.
Usage of the West-side doors.
Usage of the Kitchen only comes with Room 1.
Adding additional time or space to an existing rental, if availability allows it. Please contact Dakota, if you wish to do so.

WHAT IS NOT ALLOWED?

Guests are NOT permitted to access the fitness facility or the gymnasium. Guests are only to leave the multipurpose rooms to use the restrooms located at the bottom of the stairs.
Alcohol and tobacco are not permitted on Township Property.
Food, drink, and balloons are not to leave the multipurpose rooms.
Early arrivals and late departures are not permitted. This includes any caterers.
No open flame candles or fog machines.
Thumb tacks, staples, and damaging tapes or adhesives.
Glitter, table scatterings, and confetti are not permitted.
Fruit drink bases are not permitted, due to staining when spilled.

ROOM LAYOUT INFORMATION

Please see the attachment for additional information on layouts - PG 2 RENTAL FORM

MEETINGS: Renters that are hosting meetings will be able to specifically request a customized setup. Please speak with Dakota directly about your layout needs.

FACILITY RENTAL FORM

THE RENTAL PROCESS

Once you have checked availability, you will return the rental form to Dakota. You may stop in to the Community Center and pick up/fill out a form during any of our operating hours. OR you may email a completed form (pdf, jpeg, png formats accepted) to Dakota at dfrancoeur@byrontownship.org

If you would like to come view the space, please contact the Community Center to make sure the space is available for you to view. During the week, we have classes and programs that occupy the space.

Once the form is received, it will be booked, and the applicant will receive an invoice. If you are booking in person, you will see the invoice, approve charges, and pay at that time. If you are booking via email, you will receive an invoice via email, approve charges by the due date (2-3 days), and then receive a receipt via email.

The week leading up to your event, renter will receive an email with reminders and layout information. Please contact Dakota with any questions, comments, or concerns.

FACILITY RENTALS

GYMNASIUM RENTALS

GYMNASIUM

· The gymnasium is only rented after hours.

· No food or drinks allowed in the gymnasium.

NORTH SIDE | 4,800 square feet

Occupancy: 100 people

Resident Rate: $30.00/hour

Non-Resident Rate: $45.00/hour

After Hours: included

SOUTH SIDE | 4,800 square feet

Occupancy: 100 people

Resident Rate: $30.00/hour

Non-Resident Rate: $45.00/hour

After Hours: Included

FULL GYMNASIUM | 9,600 square feet

Occupancy: 200 people

Resident Rate: $60.00/hour

Non-Resident Rate: $90.00/hour

After Hours: Included

PARK/FIELD RENTALS

PARK RENTALS

FOR PARK RENTAL INQUIRIES PLEASE CONTACT CRYSTAL: crystal@byrontownship.org

PARK RENTAL FORM

MONDAY - SATURDAY OUTDOOR

LOCATION & FACILITY TYPE:

TIME SLOTS: 10:00am - 3:00pm and/or 4:00pm - 9:00pm

BICENTENNIAL PARK HEXAGON PAVILION
Occupancy: 75 - 100 people

Resident Rates: $75/time slot